ST. ANN’S PASTORAL COUNCIL LITURGY COMMITTEE MAY 20, 2008

Attendees: Rick Distasio, Hilda Mary Graham, Father David Kelley, John Lazo, Donald Lydick, Ronnie Malone, Maureen Scanlon, Skip Sullivan, and Andy Tracy. Skip called the meeting to order and Hilda Mary led the opening prayer.

Father David reviewed the calendar. The date for the dedication of Our Lady of Guadalupe has not been settled. Plans for the connection of the driveway to Route 17 have not been accepted; since Route 17 is a beach route, construction is prohibited during the summer months. If a variance is granted, construction might occur on Tuesdays, Wednesdays, and Thursdays; 15 working days will be needed to complete the project. The church itself is finished.

Andy Tracy noted that the discussion about the funding for Most Blessed Sacrament last night at the Pastoral Council was disturbing. Ronnie Malone distributed a form dealing with succession planning for Standing Committees.

Skip announced that, due to family obligations, she will be taking a sabbatical from the Liturgy Committee in September and that the committee will need a new leader. 

Andy suggested that another Healing Service be planned, using the same format as last May, perhaps in the fall. The Liturgy of the Hours for the Sundays of Advent could be scheduled again since most of the planning is still relevant. More advertising was suggested. 

A list of committee accomplishments for the year needs to be compiled; Skip suggested that committee members bring ideas to the June meeting.

Members volunteered for the Prayers of the Faithful and for opening prayer for the Liturgy Committee for next year.

A lively discussion on “Polarizing for Liturgy” by Anne C. McGuire from Liturgical Ministry concluded the meeting.

Ronnie Malone

ST. ANN’S PASTORAL COUNCIL LITURGY April 15, 2008

Attendees: Rick Distasio, Pat Hudson, Father David Kelley, John Lazo, Ronnie Malone, Maureen Scanlon, Skip Sullivan, and Andy Tracy. 

Skip called the meeting to order and Maureen Scanlon opened the meeting with prayer. Andy noted that Skip, Rick and she would be completing work assigned by the Pastoral Council over the summer on succession planning.

Father David reviewed the calendar:

      Confirmation – Saturday, April 19

      First Communion – weekend of May 3 – at 4 p.m. and 5:30 p.m.Masses on

Saturday and 10:30 a.m. on Sunday

      Pentecost – May 10-11 weekend

      Dedication of Our Lady of Guadalupe – hopefully on May 14 at 5 p.m. if

we have a certificate of occupancy in time.

      

Prayers of the Faithful need to be prepared for weekends and holy days by members of the committee; weekdays come from a service St. Ann’s purchases. Volunteers for the next few months: May, Skip Sullivan; June, Andy Tracy; July, Pat Hudson; August, John Lazo; September, Ronnie Malone; October, Maureen Scanlon.

In a review of the Lent/Easter season, positive comments were noted about

      music for the Easter celebration with compliments to Pat and the choir

      the use of a common psalm for the Lenten season

      the triduum with especially beautiful Easter vigil and Holy Thursday liturgies

      the day of recollection with Father Murray

      the Chrism Mass on Monday of Holy Week in Dover

A subcommittee has met twice to prepare the program for the Rite of Dedication for Our Lady of Guadalupe. Father David distributed a list of Dedication Ministers. A practice will be scheduled when the certificate of occupancy has been obtained. Skip will use the liturgical column in the parish bulletin for the next several weeks to introduce parishioners to elements of the liturgy of the Rite of Dedication. Training for ministers in the mission church will also be set after the CO is in hand.

“Bilingual Liturgy: A U.S. Latino Perspective” from Liturgical Ministry Volume 18 was discussed. Understanding the proper sense of hospitality was noted.

Next meeting will be May 20 with an opening prayer by Hilda Mary Graham. “Polarizing of Liturgy” from Liturgical Ministry Volume 18 was distributed for discussion.

Ronnie Malone

LITURGY COMMITTEE April 1 and April 8, 2008

Attendees: Pat Hudson, Father David Kelley, John Lazo, Ronnie Malone, Maureen Scanlon, Skip Sullivan.

Though the Liturgy Committee did not meet during March (Holy Week), the above members of the committee met on April 1 and April 8 to plan for the Rite of Dedication of Our Lady of Guadalupe Mission Church on May 14 at 5 p.m.

Following diocesan guidelines for the rite, members selected the music, readings, ministers and other elements of the dedication ceremony which will be presided over by Bishop Michael Saltarelli. The ceremony is expected to last about two hours, after which the Parish and Family Life committee will provide refreshments.

CHRISTIAN FORMATION MEETING APRIL 21, 2008

Present: Tina Mulligan, Skip Sullivan, Candy Gray, Bob Tracy, Jeannie Fleming

• SAYO Crop Walk was April 27^th. About $400.00 total already taken in.

• SAYO Technology night – no kids, some adults, not enough publicity before event.

• RCIA – adapted for children. One day workshop. Six of our folks to augment present team will attend.

• April 19^th Confirmation was a beautiful celebration for the parish with 31 young people and their families.

• CYM – Tina Mulligan has resigned. Sees need for kids to be more visible – communication is definitely lacking – more collaboration – kids think “This is where we go to church, not this is our church.” If they are going to stay involved – this thinking needs to change. How can we help them to feel more that they belong? Lots of discussion about what worked for SAYO, what could be better, planning ahead in coordination with parish calendar more, better communication and publicity.

• Parish has seen such a change, we feel that they will want to see it continue and hire CYM for 20 hours. This position will be kept open for a month or two.

• We do have one new trained youth Eucharistic Minister and one adult – trained at Dover April 12, 2008. Additional altar servers are being trained by Deacon Ed Danko to help with increased needs when Our Lady of Guadalupe opens.

• Plan discussed to kick – off the year of St. Paul. Is it possible for presenter to preach at all masses and then do a youth session followed by later adult talk. We will discuss this with parish.

• Next meeting – not May 19^th – but June 2, 2008.

Respectfully submitted,

Jeannie

Please turn over for agenda 
AGENDA – JUNE 2, 2008 7:00P.M. GROTTO’S

• EVBS – June 16 to 20 at Mariner’s Bethel U. M. Church, Rt. 26^th and Central Avenue. Get the word out to St. Ann’s via Bulletin and Mother’s Day Card and posters. Parishioners Lyn Eff will arrange storytelling for EVBS and Karen Adams will do Nursery. More help is needed.

• Adult Ed series for Summer, 2008 – What Makes Us Catholic will be a 9 session series form June 16^th to June 26^th at 9:15 A.M. in Masterson Center.

Mon. – June 16^th – Bob Tracy – Interpreting Christian Faith

Tues. – June 17^th – Candy Gray – Taking a Sacramental View

Wed. – June 18^th – Joan Kornacki – Treasure of Scripture and Traditions

Thurs. – June 19^th – Tina Mulligan – Risking the Leap of Faith

Fri. – June 20^th – Kathy Connor – Getting Together for Good

Mon. – June 23^rd – Jeannie Fleming – Living as Graceful People

Tues – June 24^th – ( ? ) – Working for Justice for all

Wed. – June 25^th – ( ? ) – Loving Beyond Borders

Thurs – June 26^th – ( ? ) – Growing Spiritually for Life

• June ’08 to June ’09 is International Year of St. Paul and team of Fr. Michael Murray O. S. F. S. and Susan Gardner have agreed to come Sunday, October 19^th to give a youth and an adult session on St. Paul’s influence in Christian Spirituality.

• With the rest of diocese we are re-working the post Confirmation religious education we will offer starting this Fall. It will be on Revelation of Jesus in Scripture. Team is being formed.

• We will work over this summer on the request from Pastoral Council to outline what Christian Formation is involved in and how we break – down responsibilities and procedures.

• When shall we meet again as Christian Formation Committee? Discuss

CHRISTIAN FORMATION COMMITTEE MARCH 31, 2008

Present: Kathy Connor, Candice Gray, Joan Kornacki, Bob Tracy, Tina Mulligan, Jeannie Fleming

Joan gave a review of the Easter vigil and the reception into the church of ten young children with the sacraments of initiation.

RCIA mystagogia will continue meeting one a month on the first Tuesday.

We had a discussion resulting from an inquiry from Lord Baltimore School about the need for a program like Rainbows.

Rainbows used trained facilitators to talk with children adjusting to death , divorce or some other great loss and was hosted and staffed by volunteers here until participation dwindled.

SAYO has been having some fun activities .Their prayerful enactment of the Living Stations w as very much appreciated.

St. Ann’s will celebrate Confirmation with 31 high school young people at 5:00 Mass April 19, 2008. Currently we only celebrate Confirmation every two years in 9^th 0r 10^th grade. We talked about doing it more frequently and at a different age , but for a lot of reasons our system works well for us at this time.

For the Sake of God’s Children the diocesan program for safety (sexual and otherwise) will require that many of our people be cleared again in 2008 as five years are up.

Next meeting is April21 at 7:00 PM. We talked about the start of Religious Education in the Fall and we will firm up the date at our April meeting .

 

HISPANIC REPORT

 

 

Hispanic Report Jan 08, 2008

The Hispanic Committee thanks all those invoved in the celebration of the Mass on Dec 12. We have received numerous favorable comments on the celebration. Special thanks to Pat Duchesne who organized the get together after the Mass. We were delighted to see most came for fellowship and refreshments.

Christmas eve Mass was at 9:30 PM and was very well attended. The church was full.

New Year’s eve Mass was at 9:15 PM and was also very well attended.

On Sunday December 30 at the 2:00 PM Mass nine young people participated in the Eucharist for the first time. They did the readings, the prayers of the Faithful, and also brought up the offertory gifts.

The collection for OLOG church in eary January amounted to over $600.
 

Hispanic Report – Nov 07, 2007

1. The annual diocesan retreat for youth will be held Nov 24-25 in Easton.

2. In October, $630 were collected for Our Lady of Guadalupe church.

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BUILDING COMMITTEE

 

Building Committee report January 2008

      The maintenance personnel continue to take care of the daily needs of all the facilities located at the parish of St. Ann. In addition to the daily requirements there is other scheduled maintenance performed by staff and outside vendors when needed. Some of those tasks completed are as follows:

• Finished repainting all rooms in the Masterson Center
• Continue to repair and maintain HVAC units for all of the buildings
• Treated metal frames of doors on all buildings
• Placed graphite in all lock cylinders
• Wet vacuumed several rooms in the Masterson Center due to flooding from heavy rains
• Complete makeover of drainage area at the Masterson center to alleviate flooding
• Cleaned and removed debris from all gutters and downspouts
• Removed fallen tree from rectory area
• The church, grounds and other buildings were decorated for the Christmas season

Respectfully submitted,  Charles F. McMullen

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Building Committee Report for meeting of 11 12 07.

The County inspections for interior stud framing, electrical and plumbing are scheduled for the week of November 12^th; after which insulation of building can be started. The fire tank and pumps are installed. The well has been drilled. The preliminary work for the sidewalks and parking lots is complete. The final concrete and asphalt work should all be completed by the end of the year. The site is ninety percent graded and the seed has been planted. The contractor is awaiting Delmarva power to bring the permanent power into the site and setting of the transformers. Telephone lines are scheduled to be brought on site the week of November 19^th.The committee is awaiting final drawings for the Liturgical Furnishings.

Building Committee Report - June through September 07

      The maintenance team is responsible for the continuing upkeep of our parish Church, Delaney Hall, the Masterson center, the administrative office, the rectory and the surrounding grounds. They attend to items that require daily attention, tasks that are scheduled periodically, repairs required on an emergency basis and needs as requested by staff and parishioners. The work completed by these individuals, during the period listed above, has been condensed significantly to keep this report manageable. It should be understood that many of the amenities we take for granted are maintained by this group of individuals.

Tasks completed on a daily basis at all facilities:

• Maintenance, security and readiness of the buildings are performed by the maintenance personnel as directed by the facilities manager
• The grounds are routinely cleared of trash and other debris and the plantings are watered and cared for as needed. A note of gratitude and thanks to the garden club for their weekly assistance with the landscaping.
• Cleaning of the four buildings and renewal of supplies is done as needed.
• Work with outside vendors and professionals to schedule and complete contracted work
• Assist with preparation of special events, provide service as needed during the event and conclude with the breakdown and cleanup upon completion of the event

Items attended to at the individual structures located on what is termed the ‘campus’.

Church of St. Ann:

• Installation of high intensity light at the altar
• Identify and repair roof leaks
• Repair door at main entrance area

Delaney Hall:

• Asphalt repairs to H/C parking
• Prep and paint steeple, railings, bathrooms and hallways
• Paint/caulk windows
• Install new HVAC, air handler units and thermostats w/ locked covers
• Set up / breakdown for Masses and scheduled meetings for church sponsored and outside group meetings as required
• Wash, strip and wax floors in all rooms
• Repair privacy panel in bathroom

Masterson center

• Repair A/C in classroom #1
• Remove and replace A/C unit in secretary’s office
• Paint bathroom
• Remove and replace brick molding on windows where needed
• Repair door lock

Church office:

• Rugs cleaned and deodorized

Rectory:

• replace circuit board shorted out during a thunderstorm
• repair and replace lights
• remove unneeded items stored in attic and garage
• drainage lines flushed
• repair A/C system

Parking lots:

• repair damaged parking control post
• remove and replace split rail fence at Tingle rd. entrance
• annual service and repairs completed on all parking control posts and bases – install new hardware as needed

PARISH AND FAMILY LIFE COMMITTEE

 

Parish & Family Life Committee Minutes – August 4, 2008

 In attendance – Deacon Tracy, Karen Adams, Lincoln Davis, Jen Scott, Michael Downes

 Not present – Rhonda Davis, Lois Rubinsohn, Marianne Fike, Suzanne Davis

 1) Welcome Prayer

 2) Review/Approve Minutes from last meeting – minutes approved

 3) Review Planning Calendar

• Picnic/Bonfire date has changed – September 27^th, 4:00 at Holts Landing (Notify parishioners that there is a $3.00 entry fee for the park.)
  • Karen to let us know when Jeannie is sending out the next CCD mailer so we can include a flyer. (Mike to prepare a draft.) Include directions, what to bring.
  • Deacon Tracy to inquire about whether or not the parish will allocate any funds for the event.
  • We will provide hot dogs and hamburgers and others will bring sides and dessert.

 4) Upcoming/Ongoing Events

• Dedication of OLG scheduled for August 12^th at 4:00 – don’t know if we need to provide volunteers for an event.
  • Lincoln to contact Jeannie Herwig to find out.
• Donuts starts up on September 14^th   
• November 23^rd – Wreath Making event at 10:00 before Mass
• Potluck January 25, 2009

 5) Other Business

Procedures Manual: 1) request for job descriptions for Chair, Co-Chair, Secretary, Liaison to Parish Council – each person to come up with a list responsibilities/ duties and e-mail to Lincoln; 2) description of each event and procedures involved

• Communications involved with event (how information gets in bulletin, etc.): Lincoln to prepare procedure for this

 Young Adults outreach – reps attended an event at St. Luke’s on June 4^th , but there was little or no interest. We should go back to the drawing board to see if there is actual interest in such events.

• Michael to follow up on this.

 Welcome Committee: Linda is working in a packet that is mailed out to all new parishoners. We could include a letter from PFL in this packet and then follow up with a phone call.

• Lincoln to e-mail out a list for each committee member to call new parishioners (16 families).

 New Events

o       Valentine’s Day Dance Party: 2/14, 6:30 at Delaney Hall; finger food and BYOB cocktails; secure a good DJ; babysitting offered by SAYO (coordinate through Youth Minister)

·        Deacon Tracy to reserve the Hall

·        need decorating committee

·        request that Father do a blessing of marriages

·        need to secure a DJ

·        sell tickets

 Welcoming Committee – no update

 Newsletter – Michael needs to reconnect with Pat Rivera

 Volunteer for next Opening/Closing Prayer – Karen Adams

 Deacon Tracy to submit something for the bulletin asking if anyone is interested in serving on a Welcoming Committee – contact Rhonda

 6) Next Meeting – Wednesday 9/3/08 @ 7:00

 7) Adjourn

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Parish & Family Life Committee Minutes - June 3, 2008

In attendance – Deacon Tracy, Karen Adams, Lincoln Davis, Rhonda Davis, Jen Scott, Michael Downes, Suzanne Davis

Not present – Lois Rubinsohn, Marianne Fike

1) Welcome Prayer – Rhonda

2) Review/Approve Minutes from last meeting – minutes approved

3) Review Planning Calendar
• We will continue to meet through the Summer – 7/7, 8/4 meetings added to calendar
• Picnic/Bonfire date has changed – September 27th at Holts Landing

4) Upcoming/Ongoing Events
• Dedication of OLG postponed – date not specified yet
• Donuts starts up on September 14th
• November 23rd – Wreath Making event at 10:00 before Mass
• Potluck January 25, 2009

5) Other Business
Procedures Manual: 1) request for job descriptions for Chair, Co-Chair, Secretary, Liaison to Parish Council – each person to come up with a list responsibilities/ duties and e-mail to Lincoln; 2) description of each event and procedures involved
• Communications involved with event (how information gets in bulletin, etc.): Lincoln to prepare procedure for this

Young Adults outreach – Michael will attend a St. Luke’s event on June 4th to get ideas – we may consider merging the two groups – wait and see how much interest there is

Welcome Committee: start with Parish Service & Ministry Directory (Pastoral Council has been working on this) and several past bulletins followed up with a hand written note and phone call from someone on the committee welcoming them to our community.
o At our next meeting, we will take a look at the list of new parishioners from June and work on a hand written note

New Events
o Picnic/Bonfire Event 9/27/08 1:00 – 5:00: Holt’s Landing is reserved; $110 reservation fee; $2 park fee in addition for each vehicle; other details can be worked out in August; Pot Luck – Committee will provide meat, people will bring sides and desserts; rent a moon bounce; attendance goal 40 households. (Need to figure out the best way to contact/invite people to get the best results.)
• Karen will ask Jeanne if we can piggy back on her next CCD mailing
• Deacon Tracy will check with Father Kelley to see if we can use the directory and sort a list of 55 and under
• Jen to produce a list of St Ann’s MBS families
o Valentine’s Day Dance Party: 2/14, 6:30 at Delaney Hall; finger food and BYOB cocktails; secure a good DJ; babysitting offered by SAYO (coordinate through Youth Minister)
• need decorating committee – tie in to 5:30 mass
• request that Father do a blessing of marriages
• need to reserve the Hall and secure a DJ
• sell tickets

Welcoming Committee – no update

Newsletter – Michael needs to reconnect with Pat Rivera

Church Calendar – Jeanne needs dates for any PFL events from June to June – consolidated calendar meeting 6/12 – Lincoln will forward dates to Jeanne

Vacation Bible School – need volunteers

Volunteer for next Opening/Closing Prayer – Karen Adams

Deacon Tracy to submit something for the bulletin asking if anyone is interested in serving on a Welcoming Committee – contact Rhonda

6) Next Meeting – Monday 7/7/08 @ 7:00

7) Adjourn

 

 

Parish & Family Life Committee Minutes – May 5, 2008 In attendance – Jen Scott, Rhonda Davis, Suzanne Davis, Lincoln Davis Not present – Deacon Tracy, John Sullivan, Karen Adams, Lois Rubinsohn, Michael Downes, Marianne Fike 1) Welcome Prayer – Jen Scott 2) Review/Approve Minutes from last meeting – minutes approved with minor changes 3) Review Planning Calendar Jen will notify Linda that donuts are not on the 11th but on the 18th so a change may be made in the bulletin. (last donuts until September14th.) New events coming up so Lincoln is proposing that we continue meeting through the Summer – 6/2, 7/7, 8/4 meetings added to calendar 4) Upcoming/Ongoing Events Donuts & Coffee 4/13 – collected approx. $52 Dedication of OLG postponed – date not specified yet 5) Other Business Procedures Manual: 1) request for job descriptions for Chair, Co-Chair, Secretary, Liaison to Parish Council – each person to come up with a list responsibilities/ duties and e-mail to Lincoln; 2) description of each event and procedures involved Donuts/coffee: Rhonda will prepare procedure for this Potluck dinner: Lois will prepare procedure for this Any new events Communications involved with event (how information gets in bulletin, etc.): Lincoln to prepare procedure for this Young Adults outreach – defer to next meeting until Michael can update committee New Events Picnic/Bonfire Event 9/27/08 1:00 – 5:00: Lincoln will reserve Holt’s Landing; other details can be worked out in August; Pot Luck – Committee will provide meat, people will bring sides and desserts; rent a moon bounce; attendance goal 40 households. Fall Welcoming Event for new parish members: This is not an event we really need. Welcome can be accomplished through an official parish mailer. The PFL Committee will follow up parish communication with a handwritten note welcoming them and inviting them to the next event. Valentine’s Day Dance Party: 6:30 at Delaney Hall; finger food and BYOB cocktails; secure a good DJ; babysitting offered by SAYO (coordinate through Youth Minister); secure catering menu; need decorating committee – tie in to 5:30 mass, request that Father do a blessing of marriages Welcoming Committee – no update Newsletter – no update Volunteer for next Opening/Closing Prayer – Rhonda Davis Jen shared information about Vacation Bible School with the group – 6/16 – 6/20 at Mariner’s Bethel; 9:00 – 11:30. St. Ann’s needs volunteers to help with the nursery Thursday and Friday. Anyone interested should contact Jeanne Fleming. 6) Next Meeting – Monday 6/2/08 @ 7:00 7) Adjourn

 

 

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SOCIAL CONCERNS MEETING, MONDAY, May 5^TH, 2008

      Present were Pat Duchesne, Jeannie Fleming, Olive Cannon, Deacon Ed Danko.

• Larry Malanka reported that Meals on Wheels was going well.

• School Mentoring will end the middle of this month.

• In the last five years over new 5,000 books have been distributed directly to the students at Frankford Elementary School. This was possible because of the generosity of the Sodalists and other St. Ann’s parishioners.

• Both Senior Bingo at St. Ann’s and Bingo at Shady Grove will end in June and resume again in September.

• Brown Bag Program from Casa was held on April 16^th & 30^th at St. Ann’s.

• Over 800 people were helped with their taxes by AARP volunteers from St. Ann’s plus 165 people were helped with the Simulus only.

• Social Concerns Community continues to receive many request from the community for food and help in paying their rent, heat and electrical bills.

• By networking with other agencies we have been able to help many in need.

• Andy Zampini will be presenting a movie sponsored by our Diocese “How to go Green” on Monday, May 19^th at 9:30 A.M. in the Masterson Center’s Library. All parishioners are invited.

Submitted by,

Pat Duchesne

SOCIAL CONCERNS MEETING, MONDAY, APRIL 7^TH, 2008

      Present were Pat Duchesne, Jeannie Fleming and Deacon Ed Danko.

      Topics discussed were the Casa Brown Bag Program, opening of the new Delaware Hospice Center in Milford and requirements for the use of Prescription Discount Cards that are available thru the Social Concern Committee.

      Ed Danko reported how successful the Bereavement Support Group is going with members really bonding with each other.

      Jeannie Fleming reported on the requirements by Staples for recycling the large ink cartridges which have to be taken care of separately. In the Masterson Center are drop boxes for all used ink cartridges and cell phones.

      Pat Duchesne reported that St. Ann’s Senior Bingo and Shady Grove Bingo are both very successful.

      Members of the A.A.R.P. Tax program went to the Shady Grove II Community Center and prepared a simple Tax Form for 28 residents so they would be eligible for their $300.00 rebate.

      Mentoring in the schools is on going till May. Meals to the Homebound and our Outreach Program which are many continues all year.

      The last Social Concern Meeting of the year will be Monday, May 5^th, 2008.

Submitted by,

Pat Duchesne